Organizations, members and permissions

The organization is Torneyo’s unit of ownership. Tournaments, teams, athletes and referees belong to it — not to your personal account. That’s what lets you share the workload without sharing a password.

Why this matters

Without organizations, every tournament would be tied to one login. If that person went away, nobody would enter the weekend’s results.

With an organization, you invite whoever you need and each person signs in with their own account. Who joined, when, and what they changed is all on record.

Inviting members

Under Organization → Members, use Invite. Enter the email address and the person gets a link.

If they don’t have a Torneyo account yet, they create one on the spot and join the organization straight away. If they do, the invitation appears when they sign in.

A pending invitation can be cancelled at any time.

What each role can do

Action	Administrator	Member
Create and edit tournaments	Yes	Yes
Enter results and match sheets	Yes	Yes
Register teams and athletes	Yes	Yes
Invite and remove members	Yes	No
Change plan and billing details	Yes	No
Delete the organization	Yes	No

The split is deliberate: whoever runs the day-to-day doesn’t need access to billing, and whoever handles billing doesn’t need to touch the match sheet.

Working with more than one organization

One account can belong to several organizations. The selector at the top of the screen switches context, and everything you see becomes that organization’s.

Two common situations:

• You organize for different clients — one organization per client. Data stays isolated and each client can have its own members.
• You’re invited as a collaborator — you appear as a member in someone else’s organization, without mixing it with yours.

Warning Before creating a tournament or registering a team, check which organization is active in the selector. Creating in the wrong place is the most common slip, and moving things afterwards is a chore.

Access to tournaments

Access is additive: you can see a tournament if you’re a system administrator, or a member of the owning organization, or its creator. Any one condition is enough.

In practice: a member invited today already sees all of the organization’s earlier tournaments, without being added to each one.

Registrations from outside teams

When someone enters a team in your tournament, handling depends on where it comes from:

• Team from your organization — approved automatically.
• Team from another organization — joins the approval queue.

That keeps the tournament open to outside entrants without giving up control over who gets in.

Removing a member

Removing cuts off access immediately, but deletes nothing the person created. Tournaments, teams and results stay with the organization.